Social productivity for real world groups

Social productivity for real-world groups


  • Personas

    To support your right to be who you want to be, BeLooped lets you define a different persona (or profile) in each of your groups.

Personas

To support your right to be who you want to be, BeLooped lets you define a different persona (or profile) in each of your groups.


Guide

Use the links below to navigate through the available How-To Guides and Definitions to enhance your BeLooped experience.

How To…


Add a Group

Users with subscriptions can have many more members in their groups (it varies according to which subscription they have). Free users can add a very small group to try BeLooped out, but are mostly restricted to just reading information in the groups they join.

Step-By-Step Guide

Step 1:
To add a group, it is best if you have a Pro User subscription.

Step 2:
Go to the list of groups and tap the + symbol.

Step 3:
A few options will appear on the screen. Tap Create a Group.

Step 4:
Enter the group’s name (and preferably a picture or icon). Then enter or edit your identity within the group. Finally, tap Add.

The new group will be added to your list of groups. But before you start adding and inviting people to join your group, we strongly suggest that you also do the following:

  • Tap on the group name to see the members in it. At first, you’ll be the only member, and it is important to ensure that the group “looks good” for people who accept your invitations to join. Tap on your own name to check (and maybe edit) your persona. Thanks to personas, you can share different information about yourself with every group. Be sure to include a picture of yourself and a group-appropriate description, as well as the communication methods you want to share.
  • Next, go to the Details tab and make sure that the group itself has a good name and picture/icon. Write a short description describing what the group is about (this will be part of the invitation you send to prospective members). Decide whether or not you want the members to be able to nominate other members, submit news stories and/or suggest resources that they believe would be useful to the group.
Now that it’s properly set up, you should start inviting people to join your group!


Add a Person to a Group

There are multiple ways to add people to your groups. Follow the step-by-step guide for the simplest method.

Step-By-Step Guide

Step 1:
Go to the list of members and tap +

Step 2a:
Enter the person’s first and last names, a photo, and their email address

or Step 2b (iOS):
Optionally, use Choose from Existing to import them from your address book or from a different BeLooped group. You can also use this to add multiple people at the same time.

or Step 2c (Android):
Use Import Contacts to import them from your address book. You can also use this to add multiple people at the same time.

or Step 3 (iOS only):
Choose Do Nothing to add them to the group as a Private member (you can invite them later), or

ii) choose Invite Them - Invitation Code to add them and generate an Invitation Code at the same time. This is the best choice if you are talking with them (you can just tell them the code and how to use it). After telling them the code, you can show the new member how to edit their profile and set up their persona while you’re at it, or

iii) choose Invite Them - Send Email to add them, generate an Invitation Code and email the code to them. You can send the code either from your device or have the BeLooped Server send it for you.

Step 4:
Tap Add (iOS) or the > arrow (Android).

Step 5a (iOS only):
If you chose options (i) or (ii) in Step 3, consider editing the contact’s profile and adding any additional information (other phone numbers ,a description, etc.) that you may have.

or Step 5b (Android only):
Optionally, add communication methods such as email, phone number, etc. This is especially important if the person is going to be a Private or Visible contact as opposed to being an Active Member.

Step 6 (Android only):
Add them as either a Private or Visible contact. You will be able to invite them later by editing their profile/persona and tapping the Invite button.


Add a Private Contact

Users with subscriptions who are members of a group – either as the GM or an active member — may add Private contacts that only they can see or edit.

For each of the GM’s Private/Visible contacts, a switch is available when editing the contact’s profile. This switch is found when the “owner” of the Private or Visible member edits their profile/persona, and determines whether or not the rest of the group will see the contact in the group’s list of members. Active members do not have these switches, so they cannot create Visible contacts, just Private ones.

Other than how this switch is set, Private and Visible contacts are the same.

Furthermore, Private and Visible contacts are both almost the same as active members. The only difference is that active members were extended the option of accepting an Invitation from the GM to join the group and accepted it.

As implied, this means that adding a Private Contact is the same as adding an active member... but not sending them an invitation.

Also see: Nominate for Membership
Definitions: Member Badges


Add a Subgroup

A subgroup is added to BeLooped the same way as any other group: tap + when viewing the list of groups. Expand the guide below to see how this is done on iOS and Android:

Additional Guide

iOS:
Since it is a subset of the members of a group that you already have, Choose from Existing can save you a lot of time by importing the subgroup’s members from the group it’s a subset of.

Android:
This feature is not available on Android yet.

Note that any members will have to be re-invited to the subgroup.


Add a Visible Contact

The group’s GM is the only person who can add a Visible contact to the group. It is identical to adding a Private contact, except for setting the contact’s Visible to Group Members switch to ON instead of OFF.

If extended an invitation (and accepting it), a Visible contact becomes an active member of the group.


Add Multiple People to a Group


Alias to Override Name/Picture

It is possible that you will be invited to two different groups, managed by two different GMs, where they both happen to call their groups the same thing or use the same icon. It’s not their fault – they don’t know that you already joined a different “The Exclusive Cool Group”.

The same thing happens with group members: you might be a good friend of Lester and prefer to call him Les. Or perhaps you have a picture of Debbie that you prefer.

To change the name and picture/icon of a group or member when you’re not the GM of the group, follow this guide:

Step-By-Step Guide

Step 1:
Tap on the group involved.

Step 2:
If it’s a member you’re changing, tap on their name in the list of members. Then tap the Alias button (iOS) or the pencil at the top of the screen (Android).

Step 3:
if it’s the group you’re changing, tap on the Details tab (iOS) or the pencil at the top of the screen (Android).

Step 4:
You will now be able to change the group or member’s picture/icon and name.
These changes will only be seen by you.


Authorize your Device

Smartphones and tablets are personal devices, and any given device can only have one BeLooped account associated with it. But since people often have more than one device (e.g. an iPhone and a tablet), the reverse is not true: an account may have up to 10 devices linked to it.

Step-By-Step Guide

Step 1:
Your email address is used as your BeLooped ID. So when registering a device, we have no choice but to ask for your email address. But just to make sure that you are who you say you are, we need to verify your ownership of that email address.

To do this, the BeLooped server sends a 6-digit Secret Code to the email that you claim to own. If you can tell us the code (within 30 minutes), we know that you really do own that email address.

IMPORTANT: Be sure to keep your Sign In Email current, as this is your BeLooped ID.

Step 2:
Enter the Secret Code that you receive and send it back as verification.

If this succeeds: We will store a very long random token in a protected area of your device’s memory designed for such purposes. Just as your email address serves as your ID, this token serves as your password (not strictly true, but close enough).

If it fails: Well, maybe it’s a typo or perhaps you don’t really own the email address that you claimed to own!

Once registration is complete, you will see one of these two messages:

Welcome to BeLooped — Appears the first time that you register a device with an email address you have not previously used with BeLooped.

Welcome Back! — Appears when you are adding additional devices. A BeLooped account may be associated with up to 10 physical devices.

Once authorized, you will no longer need to enter your ID or a password to use BeLooped. Instead, your credentials are stored securely in your device, which – because you are a security conscious person – is safeguarded by your pass code (or better yet your fingerprint).


Bulk Send Email/Messages

Step-By-Step Guide

On iOS

Step 1:
In the list of members, notice that there are check-circles to the left of each person’s picture. Select the people that you wish to contact.

Step 2:
As soon as a person has been selected, a tool bar appears near the bottom of the screen. The leftmost button will select/deselect everyone in the list.

Step 3:
When you have selected the people you want to contact, tap either the messages bubble or the email envelope. This will open either Messages or Email on your iOS device, with the address fields populated by the selected people.

NOTE: The tiny icons on the right of each member’s row indicates whether that member can receive telephone calls, messages or email. So be aware that although you can select any set of people in the list, some of them may not be able to receive a message or email.

On Android

Step 1:
When a group is opened, there is an envelope icon (for email) and a message
icon (for message) in the top right corner beside the “edit pencil”. Tap the icon related to the kind of bulk communiqué you want to send.

Step 2:

Select the people that you want to include by tapping the checkmark to the left of their names.

Step 3:
Tap the “paper airplane” symbol in the top left corner. This will open either Messages or Email, with the To: field filled in with the names of the people that you have selected. Compose and send your communiqué as you would any other message or email.


Choose from Existing

One of the best ways to quickly enter a whole bunch of members or resources is to choose them from your existing address book or from an existing BeLooped group.

Step-By-Step Guide

Step 1:
In the list of members or the list of resources, tap +. Depending on which device you are using, complete the following steps:

For iOS:

Step 2:
Tap Choose from Existing. This will display all of your groups and contacts from either your iOS Contacts or from other BeLooped groups. You choose which via a control above the list.

If you import from BeLooped groups, it’s a great way to create subgroups, to duplicate a group (with you as its GM), or to merge multiple groups into one.

Step 3:
Tapping on a group selects all of the contacts in the group. You may also tap on members instead or in addition. When done, tap Use in the top right corner of the screen.

Step 4:
The screen will change to show just the contacts that have been included. Tapping on rows will rotate through the ways to import the members or resources:
Members: Invited, Don’t Add, Private and Visible.
Resources: Private, Visible, Don’t Add

Step 5:
Tap Add. Members or resources will be added according to the choices you made in Step 4: added and immediately invited, added as Private contacts, added as Visible contacts or not added at all.

For Android:

Step 2:
Tap Import Contacts. This will display your contacts listed in the address book on your Android device.

Step 3:
Use the checkboxes to select which member(s) or resource(s) you want to import. When done, tap the arrow in the top right corner of the screen.

Step 4:
Decide whether the selected members/resources should be added as Private or Visible. They will all be added the same way.

Step 5:
You will be given the option of just adding them to your BeLooped group or of immediately inviting them to join the group.


Create a Group


Deauthorize Devices

There are two cases: you may want to deauthorize the device currently in your hand, or you may want to deauthorize a device that you no longer have possession of (sold, stolen, lost or about to be recycled)

Case Examples

Case 1 (deauthorize current device):

Step 1 (iOS):
Go to the Account screen. The Account screen is reached by tapping
Account in the top right corner of the Settings screen.

Step 1 (Android):
Go to the Account screen. The control to open the Account screen is found above the list of groups. If it’s not immediately obvious, tap on the 3 dots.

Step 2:
Tap the Sign Out button. This button is found at the bottom of the Account screen; We make you scroll down so that you don’t tap it accidentally.

Signing Out removes your groups and the (securely) hidden password token from the device. Other devices registered to that account are not affected. You should Sign Out and also remove the BeLooped app prior to selling or recycling any device.

Case 2 (deauthorize other devices):

Step 1:
Go to Account as described above.

Step 2 (iOS):
Tap “Show Authorized Devices”. Slide the name of the device that you want to delete from right to left. Then tap the Delete button that appears.

Step 2 (Android):
Open the Devices Tab. To delete a device, tap the trash can beside its name.

You should deauthorize devices that you are selling, have been lost or stolen or that you don’t use with BeLooped any more. If the device is still in your possession, you should also delete the BeLooped app.


Delete a Group

A group may only be deleted by the GM of that group. If you are a member, see: Leave a Group; the group will be deleted from your list of groups, but leaving a group won’t affect anyone else (except that some people might miss you of course)!

Please be aware that when the GM of a group deletes it, the group is deleted for all of the members – it’s a very drastic action that could affect the lives of many people.

If you really do want to delete a group and are the GM, use the following step-by-step guide:

Step-By-Step Guide

On iOS:

Step 1:
Find the group you want to delete in the list of groups. Slide its name from right to left. Then tap the Delete button that appears.

Step 2:
Because this is such a drastic action and can affect so many other people, a confirmation dialog will give you a chance to change your mind.

On Android:

Step 1:
In the list of groups, tap on the group you want to delete. Tap on the pencil in the top right corner to edit the group.

Step 2:
Scroll to the bottom of the group’s details and tap the Delete Group button. Because this is such a drastic action and can affect so many other people, a confirmation dialog will give you a chance to change your mind.

Also see: Leave a Group


Deregister your Device


Edit Avatars/Icons/Pictures

BeLooped lets you add low resolution images to many things: groups, members, resources and news stories. We will just explain how to edit an image associated with a group, but they’re all basically the same. To edit images use the following guide:

Step-By-Step Guide

For iOS:

Step 1:
Tap on the item (a group, member, resource or news story) to view its details/ profile. In the special case of a group, go to the Details tab.

Step 2:
Tap Edit (top right corner of the screen). Then tap Change, below the picture you want to edit. This will give you 5 ways to get a new image:

a) Choose Picture - select a picture from your device’s camera roll. Use drag and zoom to adjust the picture.
b) Icon Library - BeLooped includes some built-in icons (and you can buy more).
c) Avatars - this displays images from all of your other BeLooped groups. Tap to select the one that you like.
d) Take Photo - use your camera to take a photo. Use drag and zoom to adjust the photo.
e) Use Default Image - displays the standard default image for the item type.

Step 3:
When satisfied that you have the right image/picture/icon/avatar, tap Use in the top right corner.

For Android:

Step 1:
Tap on the item (a group, member, resource or news story) to view its details/ profile.

Step 2:
Tap the pencil at the top of the screen. Then tap change, beside the picture you want to edit. This will give you 3 ways to get a new image:

a) Take a Photo - use your camera to take a photo. Select the cropping tool to select the portion of the photo that you want to use.
b) Your Photos - select a picture from your device’s camera roll. Use drag and zoom to select part of the picture.
c) Icons - BeLooped includes some built-in icons (and you can buy more). Note that the standard default icons are included in this set.

Step 3:
When satisfied that you have the right image/picture/icon/avatar, tap the checkmark in the top left corner to accept it.


Edit Private/Visible Contacts

If you are the GM of the group, you may edit anyone in your list of members who has a Private or Visible badge above their name.

If you are a regular active member of a group, you can only edit contacts in the list of members who have a Private badge above their name (since you are the person who added them, these contacts are only visible to you).

There is only one difference when editing a Private or Visible contact and editing your own persona: there is no master profile from which to draw. This means that every field that you are including (name, phone numbers, email addresses, social media ID’s, etc.) needs to be entered manually.

Step-By-Step Guide

Step 1:
To open the contact’s profile, tap on their name in the list of members.

Step 2:
Tap the Edit button or pencil in the top right corner of the person’s profile.

Step 3:
Make changes as desired.

Step 4:
When you’re finished, tap the Done button (iOS) or back arrow (Android).


Edit your Persona

BeLooped allows your communication methods, picture, company, and even name to be different in different groups that you belong to. “Be who you want to be” is our motto.

The iOS and Android versions of BeLooped handle this in different ways:

Additional Guide

Android:

Android has a control at the top of the list of groups that lets you manage your “master profile”. When editing your persona for a specific group, simply use the checkboxes to select/deselect the portions of your master profile that you want to share with the group.

iOS:
What iOS does is quickly look at what you’re using in all of the groups you belong to, and generates a “synthetic master profile” on the fly. As a result, there is no “master profile” of you to edit. To edit your persona in a specific group:

  • Open the group and tap on your name in the list of members.
  • Then tap the Edit button in the top right corner.
  • the different communication types (e.g. company, websites, phone numbers, etc.) each have a grey title bar. To add a new item of a given type, tap on the + in they grey title bar.
  • Tap check-circles to include/exclude any communication items. On the far right will be a count of how many groups use that particular communication item (you can tap on this tiny control to see which groups use it). This is useful as on the far left is a red “-“ sign that is used to delete the item and once deleted it will disappear from all groups that use it.
  • many of the communication types have a title that can be changed. For example, tapping on “Home” in the phone numbers lets you select other categories such as Mobile, iPhone, Android, etc. For most of these, you can add a custom label; they follow the built- in ones.
  • Between your name and picture is an area where you can set your “Quick Comms”. You are able to select a preferred phone number, email, messaging and FaceTime number. This preference can be different in each of your groups.


Edit your Profile


Edit your Sign In Email

Your Sign In email is important, as it is where secret codes are sent when you add a new device to your account (accounts may have up to 10 devices). The email address that you use when authorizing your first device automatically becomes your Sign In email. Other devices that are authorized with the same email address become linked to that same account.

Occasionally, you may need or want to change your Sign In email. This is done on the Account screen.

Step-By-Step Guide

Step 1 (iOS):
Tap Settings and then Account (top right corner)

Step 1 (Android):
With the list of groups showing, Account will be at the top of the screen, usually in the menu.

Step 2:
You will see your current Sign In email displayed, along with a link/button to tap to change it.

Step 3:
Once you tap the link/button, the same email verification process used when registering a device (i.e. the one involving the 6-digit secret code) occurs to verify your new Sign In Email address.


Expel a Member

Sad, but true: sometimes a group’s GM needs to expel a member from a group.

Step-By-Step Guide

Step 1:
Go to the group’s list of members.

Step 2 (iOS):
Slide the member’s name from right to left and tap the Delete button that appears.

Step 2 (Android):
Tap on the member you need to expel, to open their profile.

Step 3 (Android):
Tap on the pencil to edit the member’s profile.

Step 4 (Android):
Scroll to the bottom of the member’s profile and tap the Delete Person button.

That member will be removed from the group during the next sync. For the expelled member, the group itself will disappear from their list of groups.


Import Contacts


Invite People to Join

There are multiple opportunities to invite a person to join your group.

Step-By-Step Guide

Method 1:
You can invite them immediately after adding them. This is described in: Add a Person to a Group

Method 2:
You can invite them as one of the last steps when using Choose from Existing (iOS) or Import Contacts (Android).

Method 3:
After adding a Private or Visible person to a group, you can tap Invite this Person (iOS) or Invite (Android) after open the contact’s profile.

Method 4 (iOS):
if you generated an Invitation Code but did not send it, you can open the contact’s profile and tap the share button (square with an upwards arrow).


Join a Group

To join a group, you must first be invited by the group’s GM.

Step-By-Step Guide

Step 1:
When invited by the group’s GM, you will be sent a 12-digit Invitation Code. It can arrive any number of ways: via text message, an email, a telephone call, written down on a piece of paper or whispered lovingly in your ear.

Step 2:
Once you have the code, go to the list of groups and tap the + symbol.

Step 3:
A few options will appear on the screen. Tap on Enter an Invitation Code.

Step 4:
You will be prompted to enter the code.

Step 5:
If you enter a valid code (they expire 72 hours after being generated), the group will be downloaded and will be added to the list of groups on your device.


Leave a Group

The GM of a group cannot leave the group. However, they can delete the group. This is a very drastic action as it removes the group for all of the members as well. If this is what you want to do, see: Delete a Group.

If you are a member of the group and wish to leave it, use the following guide:

Step-By-Step Guide

iOS:

Step 1:
In the list of groups, find the group you want to leave. Slide its name from right to left. Then tap the Delete button that appears.

Step 2:
You are not deleting the entire group, just yourself. But that’s drastic enough that a confirmation dialog is displayed to give you a chance to change your mind.

Android:

Step 1:
In the list of groups, find the group you want to leave and tap on it to see the list of members for that group.

Step 2:
Find yourself in the list and tap on your name to open your persona, then tap the pencil in the top right corner to edit your persona.

Step 3: Scroll to the bottom and tap the button Resign from Group.


Navigate Group Tabs

Once a group has been selected, BeLooped operates within the context of that group. The tabs at the bottom of the screen change from being the System tabs to being the Group tabs.

Additional Guide

On iOS:

By default, the tabs are: Members, Resources, News, Forum, and Details (settings for the specific group).

On Android:

The tabs are above the list of members, resources, news stories, etc. Since Android menus scroll sideways, you may need to scroll sideways to see all of the available tabs.

To return to the list of groups and the System tabs, tap the Groups button (iOS) or the back arrow (Android) in the top left corner of the screen.


Navigate System Tabs

BeLooped has two sets of tabs: System tabs and Group tabs:

The System tabs are used for things that related to BeLooped as a whole: the store, system-wide settings, your account, about BeLooped, etc.

The Group tabs are for things related to the currently selected group: details, members, resources, news, forum, etc.

Additional Guide

On iOS:

When viewing the list of groups, the System Tabs are shown at the bottom of the screen.

Tapping a group switches to showing the Group tabs. Tapping on the Group button (top left corner) switches back to the System tabs, with the Group tab selected.

On Android:

Android only has one set of tabs: the Group tabs and they are nearer to the top of the screen than the bottom. The Group tabs scroll sideways if there isn’t room for them all.

System Tabs are implemented as buttons above the menu bar, near the top of the screen when looking at the list of groups. How many of them are displayed directly depends on the device. Usually, only a few of them (e.g. Store and Your Profile) are displayed, with the rest being accessed via a menu in the top right corner.


Nominate for Membership

Any active member of a group can add Private contacts that only they can see. Sometimes, they would like the GM to add this person to the group (either as a new active member or one who is at least visible to everyone else).

Step-By-Step Guide

Step 1:
Nominations can only be done by Subscribed Users (users with an active subscription), and only if the GM has chosen to allow group members to nominate other people for addition to the group.

Step 2:
Add the contact as your own Private member. While adding them, you can nominate the member in the last step. Or, you can send the nomination later. But either way, be aware that the GM is much more likely to accept nominations where you include some contact information and a picture of the nominee.

Step 3:
Tap on the Private member in the list of members to open their profile.

Step 4 (iOS):
You will see a “Ready for Nomination” switch. Turn this ON and the nomination will be sent during the next sync. If you change your mind (before the nomination is sent), you can turn the switch OFF.

Step 4 (Android):
You will see a red Nominate button. Tap this button and the nomination will be sent during the next sync. If you change your mind (before the nomination is sent), you can tap the Retract button.

Also see: Add a Private Contact
Definition: Subscribed User


Override Names & Icons


Register your Device


See How You Look to Others

BeLooped allows you to have a different persona in each group. While this is a very useful feature, sometimes you might make a mistake and accidentally show more (or less) than you intended.

To see what other people in the group will see about you, simply tap on your own name in the group’s list of members (you’ll be the first or second person in the list). Without going into Edit mode, what you see will match what other members of the group would see about you. Hint: it’s always good to include a small bio about yourself for the group!

Definition: Persona


Set Private/Visible State

The GM and all of a group’s active members may add Private contacts – seen only by them. Whoever “owns” the Private contact keeps that person’s profile up to date (but entirely for their own benefit).

A GM may also add Visible contacts, which they also keep up to date. But unlike Private contacts, Visible ones can be seen by the entire group.

As well, the GM has two controls that affect Private or Visible contacts.

Controls Guide

Control 1:
The Visible to Group Members switch (must be editing the contact) is used to change contacts from Private to Visible or vice versa.

Control 2:
Invite this Contact is used to invite the Private/Visible contact to join the group as an active member.


Submit a News Story

Users with subscriptions who are active members of a group can write a News Story and submit it to the GM for possible publication.

Step-By-Step Guide

Step 1:
News story submissions can only be done by Pro Users (users with an active subscription), but only if the GM has chosen to allow members to submit News stories. The GM does this in the Details tab in iOS. For Android, it’s done by selecting the group and the tapping the edit pencil at the top of the list of members screen of that group.

Step 2:
Go to News, press + and write your article.

Step 4 (iOS):
You will see a Story is Ready to be Published switch. Turn this ON and the story will be sent to the GM during the next sync. If you change your mind (before the nomination is sent), you can turn the switch back to OFF.

Step 4 (Android):
You will see a red Submit button. Tap this button and the story will be sent during the next sync. If you change your mind (before the nomination is sent), you can tap the Retract button.


Submit a Resource

Users with subscriptions who are active members of a group can create a private resource and then later suggest to the GM that it be added to the group.

Step-By-Step Guide

Step 1:
Resource submissions can only be done by Pro Users (users with an active subscription), but only if the GM has chosen to allow members to submit resources. The GM does this in the Details tab in iOS. For Android, it’s done by selecting the group and the tapping the edit pencil at the top of the list of members screen of that group.

Step 2:
Go to the Resources tab, press + and add your resource. You are not able to suggest the resource immediately.

Step 3:
Tap on the resource in the list of resources to open its profile, then add content to the resource. It is very important to add plenty of quality content: a good picture/ icon, phone number(s) and email addresses, the address if appropriate, a good description, etc. That’s because the GM is much more likely to accept resource suggestions where you have done the work so they don’t have to.

Step 4 (iOS):
You will see a Ready for Recommendation switch. Turn this ON and your suggestion will be sent to the GM during the next sync. If you change your mind (before the suggestion is sent), you can turn the switch OFF.

Step 4 (Android):
You will see a red Recommend button. Tap this button and the resource suggestion will be sent during the next sync. If you change your mind (before the suggestion is sent), you can tap the Retract button.

Definitions


Active Member

Active members are people who have accepted an invitation to join the group. After joining, a bright yellow New Member badge appears above their name. This badge fades over time and completely disappears in 7 days.

Active members control their own Persona in the group (BeLooped lets people have a different profile, or persona, in each of the groups they’re in). Without effort, active members are able to view personas and easily contact any members in the group. It’s a good deal: they maintain just one profile (their own) and in return the rest of the group’s information becomes available to them.

If the active member has a subscription, then they may: create Aliases, Nominate people for group membership, suggest Resources to be added and submit News. Note that nominations, suggestions and submissions need approval from the GM before they are added to the group.


Alias

An Alias allows users with subscriptions to change the name and/or picture that is associated with groups and members. This can help differentiate one group or member from another in case of duplicate names. For example, there may be two or three Debbie Browns in a group, or you may have been invited to join two groups named “My Friends.” Or perhaps you have a picture of a member that you prefer over the one that they provided.

An alias can only be seen by the person who defines it. They are not shared with other people in the group.

Also see: Alias to Override Name/Picture


Avatar

Groups, Members, Resources and News articles all have a picture associated with them. Depending on context, this picture may be called an avatar (usually for people), an image, an icon or a picture (usually a photograph). There is essentially no difference between these four terms.


Badge

Badges are colorful indicators of the current state of a Member, Resource or News story. They appear above the names of members and resources, and above the body of news stories.

Member badges are: Group Manager, Group Manager (You), Your Profile, Invited, Invitation Expired, Nominated, New Member, Private, and Visible.

Resource badges are: Suggested, New.

News badges are: Composing, Ready for Review, Ready to Publish, Published, Expired.


Beekeeper Name

The generic name for the person who created the group, curates submitted members, resources and news stories and generally keeps the group organized is: Group Manager, or GM. But depending on the group, there may be a better term for this illustrious position, such as: Group Owner, Foreman, Supervisor, Chief, Team Leader, etc. The GM is able to choose a more suitable name via the group’s Details Tab.


Contact

The people in a group are all generically called “members.” However, sometimes we need to differentiate between the active members who can edit their own persona and those who cannot (Private and Visible members). Those who cannot edit their own persona are collectively called contacts.

Also see: Member.


Check-Circle

On iOS, there is a small circle beside each name in Members List. For Android, see: Bulk Send Email/Messages. This allows selection of one or more members. As soon as the first check-circle is tapped, a tool bar appears near the bottom of the screen. This tool bar allows you to send a message or email to the selected member(s).


Default Icon Style

BeLooped includes some useful built-in icons. As well, there are in- App purchases for Faith and Activity icons. The icon sets include 3 styles for each icon in the set: black & white, teal and full color. Depending on your aesthetic style, you will likely prefer one of these styles over the others.

When adding new groups, members, resources or news stories, there is always a default image. The Default Icon Style can be found in Settings on Android and in the Details Tab of each group in iOS.


Default Image

Groups, Members, Resources and News all have an image associated with them, and the image cannot be blank. We ensure this by always including a default image. For the Group, it’s a beehive. For Members, it’s a bee. For Resources, it’s a beehive with “connections,” and for News stories it’s an image of the local paper: The Buzz.


Details Tab

On iOS, the Details tab for a group appears at the bottom of the screen along with the Members tab, Resources tab and News tab. This is where the GM can edit the group’s name, picture, description and make certain settings such as whether or not the members can nominate people for membership, suggest new resources or submit News stories. It also displays how close the group is to the capacity limits.

Android does not have a Details tab; the group’s details are edited by first tapping the pencil at the top of the group’s list of members screen.


Expel Member

The GM of a group controls who in the group is a member. Only the GM can delete a member of the group. Occasionally, an existing member needs to be removed. On iOS, this can be done either by tapping “Delete this Member” (at the bottom of the member’s profile while editing it) or by sliding to the left on the member’s name in the Members List. On Android, this is done editing the member’s profile.


Expired Subscription

When a user allows their subscription to lapse, they become a Free user.

Groups where the GM is a Free user become read-only. Nobody can add/edit/delete data in such groups, with one exception: users with subscriptions may still edit their own persona.

Renewing the subscription makes the owner’s groups dynamic once again: Free users may edit their persona, users with subscriptions can do lots of things, and the GM who just renewed can once again actively manage the group.


Forum

According to dictionary.com, the forum was “the marketplace or public square of any ancient Roman city, the center of judicial and business affairs and a place of assembly for the people.”

In keeping with the tradition of the forum being public and open to all citizens, anything that a member adds to the Forum can be viewed by all members of the group. Forum entries automatically include everyone.

News is formal and under control of the group’s owner (although members can write and submit news stories). But the Forum is quick, informal and can be used by anyone in the group without needing the group’s owner to approve.
For example:

  • use the Forum for communicating emergency information or short notice changes to a plan.
  • after a visit with an older family member, make a note of things you’ve noticed such as: a change in condition, an item that needs repair or cleaning, groceries and other supplies that need to be brought during the next visit, etc.
  • make a quick announcement or invitation to a gathering.
  • if the GM is your teacher, ask a question – likely some of the other students in the class will also want to know the answer!

If you want to communicate with just one member, use their Quick Comms. In the Forum, tapping on a member’s icon will open their profile and display their Quick Comms. This makes it very easy to open up a side conversation!

If you want to communicate with a subset of the entire group, see Bulk Send Email/ Messages.

also see: Quick Comm, Bulk Send Email/Messages


Free User

A Free user does not have a subscription to BeLooped and is restricted to a read-only view of the groups they are in.

The only exceptions are that Free users may edit their own persona, and may create a small group or two with up to 6 members, 5 resources and 20 news stories.


GM - Group Manager

Also known as the Group Manager or Group Owner, the GM “owns” the group. The GM is the person who created the group in the first place. They add members, resources and news to the group. They may allow, disallow, accept or reject member nominations, resource suggestions and news submissions from the group’s members. The GM may also expel disruptive people from the group.

In short: the GM is in charge of the group.

Note: what to call this person in a specific group can be changed via the Beekeeper Name option in the group’s Details tab.


Group

With BeLooped you organize your contacts into groups instead of just having a long list of people. All of the groups you define are displayed in the List of Groups on the Groups tab. Since group members are able to define their own persona specific to the group they’re in, you may have the same person in multiple groups, but with different information showing (depending on what they feel is appropriate for each group/ situation).

The advantage of being group-oriented is that very often when you are contacting people, you want to contact multiple people who have something in common: setting up a group dinner, spreading some team or classroom news, etc.


Groups Tab

The Groups tab is the “home screen” of BeLooped. This is where you dive into a group to communicate with its members.

On iOS the Groups tab appears at the bottom of the screen along with the Store tab and the Settings tab. Once you tap a group to see its list of members, the tab bar changes to display the group’s Details tab, Members tab, Resources tab and News tab. You return to the Groups tab and its list of groups by tapping the Groups button in the top left corner of the screen. This then displays the systems tabs: Groups tab, Store tab and Settings tab.

On Android, there is a menu bar at the top of the screen instead of tabs at the bottom, with Store and Settings being accessed by smaller buttons above the menu bar.


Icon

Groups, Members, Resources and News articles all have a picture associated with them. Depending on context, this picture my be called an avatar (usually for people), an image, an icon or a picture (usually a photograph). There is essentially no difference between these four terms.


Image

Groups, Members, Resources and News articles all have a picture associated with them. Depending on context, this picture my be called an avatar (usually for people), an image, an icon or a picture (usually a photograph). There is essentially no difference between these four terms.


In-App Purchases

We believe that your personal information is too valuable to trade for free software. Being bombarded with ads, with “fake tweets and news” that chew up your data plan, that compel you to purchase things you don’t really need or influence your voting decisions is... a bad thing.

Instead, BeLooped relies on in-App purchases and subscriptions to keep the service working for you. These can be found by tapping the Store Tab in the iOS version or the Store button in the Android version.


Invitation

The only way to join someone else’s group is to receive and accept an invitation and to then enter the Invitation code you are given. You may receive this code via an email, a text message, or even orally. Rumor has it that smoke signals could be used in a pinch.

To enter the invitation code, go to the list of groups and press + to add a new group. Next, select the Invitation Code option and enter the provided code – it’s that easy!


Invitation Code

Invitation codes are 12-digit codes that grant membership to a specific group. The code may be sent and received in numerous ways, from email to spoken conversation. If not used within 72 hours, it will become invalid.

The GM of a group generates and sends invitation codes when they invite people. This can be done when people are added to the group, when Private or Visible contacts are invited later, or when nominations are accepted.

To enter the invitation code, go to the list of groups and press + to add a new group. Next, select the Invitation Code option and enter the provided code. The group will be downloaded and you will be a New Member.

Also see: Invite People to Join, Join a Group


List of Groups

When the Groups Tab has been selected, a list of all of the groups that you are in is displayed. This list includes the group’s name and picture, both of which you are able to override even if you are not the group’s GM. Simply tap on the group’s row in the list to see the members of the group.

Most of the pictures will have a gold star in the corner; this indicates that the owner (GM) of that group has a subscription. If they are a Free user, there is no star.

In the list of groups, if the background of the group’s row is white then somebody else is the GM of that group (their name is also listed). If the background is lightly shaded then you are the group’s GM.


Member

A member is someone who is part of a group. Note that this may be either an Active Member or a Contact.

There are several types of members, and you can tell what kind a person is by the member badge (or lack thereof) above their name in the members list.


Member Badges

In the Members List, some of the names might have colorful badges above their names. These indicate their state. The possible badges are:

  • Group Manager - this is the person in charge of the group. They are always the first person in a group’s list of members.
  • Group Manager (You) - if you happen to be the group’s manager, then (You) is appended to the badge.
  • Your Profile - if you are not the group’s manager, then you will be the second person in the group’s list of members, and with this badge above your name.
  • Invited - this indicates that the GM has sent an invitation to this person. If the person was previously a Private member, then only the GM will see them in the list. But if the person was previously a Visible contact then all active members will see them in the list of members, even before they accept the invitation.
  • Invitation Expired - people who are invited have 3 days before the invitation code becomes invalid. If it does expire, the badge changes to Invitation Expired (it’s bright red). The GM may then turn them back to Private or Visible, or they can try re-inviting that member.
  • Nominated - this badge appears to the GM above the name of a potential member that has been nominated by one of the active members. The GM can either accept the nomination or can reject it. If accepted, the GM can then decide whether to send them an invitation or make them a Visible contact.
  • New Member - when a person accepts an invitation from a GM, they become a New Member in the group. New members are identical to active members, except that they are highlighted by a bright yellow New Member badge. This badge fades out over the period of 7 days. The badge is displayed simply so that the rest of the group notices that somebody new has been added.
  • Private - a dark blue badge appears above the name of anyone that you have added to the group. Active members and the GM may both add private contacts, which only they see. As owners of this private contact, they need to maintain that person’s persona in the group.
  • Visible - a blue badge containing the word Visible appears over the name of people whose persona is maintained by the GM. With most groups, there will be a few people who do not have a smartphone and therefore cannot keep their own persona up-to-date. The GM has to enter and maintain the name, picture and contact information on behalf of these people. In a member’s profile, the GM may switch a member’s state between Private and Visible.
  • < no badge displayed > - active members who have been with the group for more than 7 days have no banner above their name in the members list. The majority of group members are usually in this state.


Member Nomination

A group’s active members are able to nominate any of their Private members for admission to the group. The GM must approve the nomination before an Invitation is sent, and the nominated member must accept it before they become a New Member.

A GM may directly invite Private and Visible members that they own (it would make no sense for the GM to send themselves a nomination!).

Nominated Members can only be seen by the active member who made the submission, and by the group’s GM.


Members List

This is the list of people displayed in the Members Tab. Strictly speaking, some of the people in the list might be Private members or Visible members, while the reset are active members. But for convenience everyone in the list is typically just called a member.

Tip:
if you long-press on a person in this list, you get a dialog that lets you use one of their quick-comms to call them quickly.


Members Tab

When you tap on a group in the groups list, the tabs at the bottom (iOS) or top (Android) of the screen change. One of these tabs is the Members tab, and it lists the members in the group. There will be member badges above the names of some members, which indicate their state in the group.


New - badge

When a new resource is added to the group, a bright yellow New badge will appear above the name of the resource. This is done so that members of the group will notice the fresh News. The badge will gradually fade out and will disappear entirely in 7 days.


News Story

News stories are for formal announcements and communication within a group. Articles are written by the GM, or submitted to the GM by other members for approval. Articles can be scheduled to publish and expire on certain dates as needed.

Only published stories that haven’t expired can be seen by all group members, but the GM can access them any time. When the expiration date arrives, the news story disappears for everyone except the GM. See News Workflow for more details.


News Workflow

News stories (see: News Tab) may be added directly by the GM. However, it is also possible for members to submit a story – to the GM – that they have written. For such authors, there is a formal workflow process that occurs. The story’s state in this workflow process is shown using badges above the story’s text (in the list of news stories).

While an article is being written, a Composing... badge appears above the story. When the author is done, they flip “ON” a switch labelled “Story is Ready for Submission” and the badge changes to Ready for Review. This submits (after a sync) the story to the GM, who decides whether or not to accept it. For the GM, that same switch is labelled “Story is Ready to Publish”, as the GM can publish their own writing without review by others.

Once a story is accepted for publishing, it may initially appear only in the GM’s list of news stories, with a Ready to Publish badge above its name. The badge automatically changes to Published once the publication date is reached. Once Published, all group members can read the story.

Finally, when the expiration date is reached, the story will disappear from everyone’s list of News stories, with one exception: it will remain in the GM’s list with an Expired badge above its name.

In the Details Tab, the GM has a switch that determines whether or not active members may submit news stories. Note that only users with subscriptions can submit news stories; free users cannot create news stories irrespective of this switch’s setting.


News Tab

On Android, the News tab is in the menu at the top of the screen. In iOS, the News tab is at the bottom of the screen and can be seen once a group from the list of groups has been selected. Tapping this tab displays the list of group’s news stories. See News Workflow for more information.


Persona

To support your right to be who you want to be, BeLooped allows you to define your persona. Think of a persona as being the portion of yourself that you choose to share with a particular set of people (a group).

You may have a different persona in each different group you belong to. A Work group might feature a photo of yourself in a suit and use your company email address, while your Friends group will be more casual, using a personal email address.


Profile

A member’s profile refers to their database record.

When a group is joined, members are given the option to choose or create a group-specific version of their profile called a Persona, with contact information and a photo relevant to that group.


Private Contact

Private contacts are simply like the entries in a traditional address book. They are entered by you, kept up to date (or not) by you and the person you’ve added probably isn’t even aware that you’ve added them. They have no access to any of the group’s information.

Private contacts may be added to a group by the GM or any active member of the group. That person is the private contact’s owner, and they are the only person who can view or edit the private contact’s data.

An active member who owns a private contact may nominate them for group membership. If the GM accepts the nomination, then the GM becomes the owner. The GM may make them a visible contact viewable by the entire group.

At any time, a GM may choose to invite any of their private and/or visible contacts to join the group. If they accept the invitation, they become a new active member.


Private & Public Notes

The GM of a group may (should always) include a description of what the group is about. This is done in the Details Tab, in edit mode. Public notes may also be added to group members and resources. Public notes/descriptions can be viewed by all active members of the group.

This is done in the Details Tab (in iOS) or by tapping the edit pencil above the list of members (Android).


Quick Comm

This is short for Quick Communication. As part of a person’s persona in a group, they may select a preferred telephone number, email address, FaceTime ID (iOS only) and messaging number. This makes it easy for other members to pick the right way to contact them.

To quickly contact the person, tap on their row in a group’s list of members. When their profile opens, simply tap on one of the 4 large buttons that appear below their picture. Other numbers that are listed in the profile may also be used, but always try the Quick Comm first.

Tip:
if you long-press on a person in the List of Members, you get a dialog that lets you use one of their quick-comms to call them quickly.


Recents Tab

A big part of BeLooped is fostering communication between the members of a group. Email, messages, phone calls and FaceTime (for iOS users) can all be initiated from the BeLooped app.

In the list of your recent calls, two icons will be shown. The first is the icon for the group the person and the second is the person you contacted. If it’s a bulk email/ message then only one person will be shown and tapping on the (i) will open a new screen that shows everyone that was involved in the communiqué.

BeLooped does not peek into the content of your communication, but it does record who you called and when. This is done so that you can call the same person/people back easily. However – for your security – the list of who you contacted stays on the device you used. It is never sent to or through the BeLooped servers and for that reason it doesn’t even get synched to any other devices that you might own.

Edit allows you to select items that you want to delete. If you only want to delete one item from the list, you can instead use the “slide left” gesture.

Action allows you to remove all entries or just those older than 2, 7, 14, 30 or 60 days.


Resource

A Resource can be a website, business, or any other services, supplier, or contact that is relevant to the group without actually being “in” the group.

Resources can be incredibly useful. For example, if the group is an Elder Care group, the resources might be the: doctor, dentist, pharmacy, ambulance, police, podiatrist, hairdresser, grocery store with a delivery service, favourite restaurants that deliver, etc. For a team, it might be the association president, head of referees/umpires, spare goalies, team sponsors, addresses of fields/rinks/pitches, etc.


Resources Tab

The Resources tab is in the same set as the Details tab, Members tab and News tab. It becomes visible when a group is selected from the Groups list, and the contents will vary by group.


Resource Suggestion

A resource suggestion is in many ways analogous to a new member nomination. Users with subscriptions can add private resources to a group that they’re in. Then, they can send a suggestion to the group’s GM that the private resource be added to the group’s resources so that all members can see it.

This can be very useful as members can cooperate to save the GM some effort. For example, a member may volunteer to enter the details about a team’s sponsors while another member adds resources that are the names and addresses of the various fields on which the team plays. These would then be “suggested” to the GM. When the GM accepts the suggestion, the entire group would see the new resources.


Secret Code

Secret Codes are used to verify ownership of an email address. Email verification is part of the process when adding BeLooped to a new device or confirming an email change with an existing account.

Secret Codes are 6 digits long, and valid for 30 minutes after they’re sent.

Also see: Authorize your Device


Settings Tab

On iOS devices, the Settings tab is on the same screen as the Groups tab (the list of groups) and the Store tab. In Android, Settings is at the top of the List of Groups screen, usually in the overflow menu in the top right corner.

Because iOS and Android are different, many of the settings differ, and it is best to look at that tab to see what they currently are; both have good explanations on-screen. One important thing that they have in common is the sync interval.

Use the slider to increase or decrease the font size that BeLooped uses.


Shared Member

A shared member refers to any member in a group that is intended to be seen by all of the group members. In other words: all members except Private Contacts and Nominated Contacts.


Shared Resource

Similar to a shared member, it’s a resource that is intended to be seen by the entire group. In other words: all resources except Private Resources and Suggested Resources.


Store Tab

On iOS devices, the Store tab is on the same screen as the Groups tab (the list of groups) and the Settings tab. In Android, the Store button is at the top of the List of Groups screen and looks like a shopping cart.

The Store Tab is where you purchase a subscription to BeLooped, or add useful icon sets which can be used as pictures for Groups, Resources and sometimes even Members.


Subscribed User

There are two kinds of users in BeLooped: users with subscriptions and Free users (who are not subscribing to BeLooped). The Free users can be members of groups and view the information that the group’s owner is sharing with the group, but users with subscriptions get much more.

A subscription allows a BeLooped user to be the owner of many more groups with many more members in the group. Plus, they can fully participate in group activities instead of just being an observer: nominate new members, suggest new resources, submit news stories, participate in the forum and much more.


Subscription

BeLooped does not sell, lease, rent, give or in other way share your personal information with third parties. We just don’t like the idea of making it easy for other companies to convince you the buy their product, elect their candidate or charge you more for insurance.

Instead, we charge a modest monthly or annual fee. It’s far less than one coffee per month or a less than a single piece of bubble gum per day (even if you buy your gum in bulk).

If you are only using BeLooped because somebody has invited you to join, BeLooped is free. However, if you value your privacy or if you want to use the power of BeLooped to manage almost any group people, we urge you to subscribe so that this policy can continue.


Suggested - badge

When a user with a subscription adds a private resource to one of the groups they belong to, they can later suggest to the GM that it be added so that the entire group can benefit. When the suggestion is sent, a Suggested badge appears over the name of the resource so that the GM will notice it and decide whether or not to add it for all members.


Sync

In order to share information between devices, your copy of BeLooped needs to occasionally sync with the BeLooped server.

In the Settings Tab, you can specify whether your copy of BeLooped should sync with the server every 30 minutes, hour, 4 hours, 8 hours or just once per day. This is called the sync interval.

You can also “force” a sync to occur at any time. In iOS, this is done by “pulling down” when the list of Groups is showing. Or, if you want to only sync a single group, doing the same action while on the group’s Members Tab, Resources Tab or News Tab.

On an Android device, the “force sync” is performed by tapping the double-arrow-circle at the top of the groups list screen.

Also see: Settings Tab


Visible Member

The group’s GM may turn any of their Private members into Visible members. There is only one difference between the two: Private members can only be seen by the person who added them to the group, while Visible members can be seen by the entire group.

Visible members are usually used to add people to the group who are unable to maintain their own profile or persona. Since only the GM can create a Visible member, the GM has to maintain their profile on their behalf.

Visible members have a badge (labelled “Visible”) above their name in the group’s list of members.


Zooming Avatars

In iOS, tapping on an image related to a Group, Member, Resource or News story might expand it to be much larger, for your viewing pleasure. Whether or not this happens depends on one of the options in Settings. If the Zooming Avatars option is turned off, it is a little bit easier when using check-circles to select a set of people.

Tips & Techniques


All-Private Groups

Sometimes, you have a set of people who belong in a group for organizational reasons, but who – while relevant to you – are irrelevant to each other. For example:

  • a list of suppliers for your business, or subcontractors for various trades.
  • very important customers, or random friends who don’t know each other.
In such cases, you have two choices:

Choice 1:

Create a group but have no members (other than yourself, of course). Add those people (e.g. suppliers, subcontractors) as resources. Then, if anyone asks you if you have a list of good subcontractors, you can add that person as member of the group and they’ll see those resources. For example, when friends ask if you know a good plumber, you can just invite those friends to your Good Contractors group.

Choice 2:

Create a group with these people as Private members. This is the best choice for the important customers list, as you will be able to send them an email blast with news of a sale. And as for the random friends, look at it this way: a group where every member is Private is exactly the same as the traditional address book you used to use.


Clip Art for Images

There are many sites on the internet that have decent royalty-free images that you can use for personal use. Images for your groups, resources, news (and very occasionally member) pictures should qualify so long as you are not a commercial venture. Here is an example:

https://openclipart.org/ - Lots of free clip art images

To use images from sources such as these, use the following guide:

Step-By-Step Guide

Step 1:
Using the web browser on your device, go to a public domain image source.

Step 2:
Locate an image you like. Remember: it is VERY important that you respect copyright and limitations on usage. Being sued is not something you want.

Step 3:
Take a screen shot. Or, on an Android device, do a long-press on the image instead.

Step 4:

Back in BeLooped, edit the item that needs a picture. Tap change to display the image acquisition choices.

Step 5:
From your camera roll, select the image you just saved.


Cloning a Group


Display Data in Images

People sometimes forget the old adage “a picture is worth a thousand words”. You may well find situations where you can take advantage of this by including information in picture form.

The screen shot shows how this works: on iOS, you can get about 10 lines of legible text. This image was done by typing the text on a computer screen and then taking a picture with the iPhone camera.

This technique is particularly useful for Resources: pill schedules, short procedural instructions, etc.


Emoji

BeLooped is compatible with emoji characters:

  • Add them to the front of names of related groups, and those groups will sort together in the list of groups.
  • Use them for emphasis or to clarify the function of a particular group.
  • Use them to differentiate who’s in what group when two people share a device.
  • Emoji characters work anywhere, including with Resources, News and the Forum.


Links in Text Fields

Telephone numbers, email addresses and website URLs that are included in a member’s Private or Public Note can be tapped. This also works with Resources and inside News stories.

Here are a few uses of this capability:

  • If the list of members are the students in a class, you can add the parents’ names, phone numbers and email addresses in the student’s Public or Private note (depending on whether the parent wants everyone else to see it or not). Then members can tap the phone number or email address when they need to contact the parent.
  • The same scenario works with sports teams involving children.
  • Since News stories can be quite long, it is not unreasonable to use them to hold lists (with decently long descriptions) to content stored elsewhere, such as important web links, corporate HR policies, instructional YouTube videos, etc.


Long News Stories

Face it: you don’t want to write a big essay using your cell phone. Here are some alternatives:

  • Many smartphones have a voice-to-text key on their keyboard. Instead of typing, dictate to the virtual assistant and edit later.
  • Use Google Docs or iOS Pages. Write your long story on a computer, then cut & paste after opening the same file on your smartphone. Since formatting is limited to making titles ALL CAPS, it doesn’t matter whether you use Notepad or a word processor.
  • Create the long story on your computer using whatever word processor you like, then:
    • email it yourself
    • on your smartphone, open the email and cut & paste the content into your News story.
  • If you have an iPad or an Android tablet, install BeLooped on that and use either the screen keyboard or a real one to create your story.
  • Software exists that allows Cut & Paste directly between computers and mobile devices.
  • On iOS and OSX, you can use Continuity to cut from OSX and paste into an iOS app (like BeLooped)

Quick Images

Taking a photo is a great way to create a picture of a member – it’s fast! And definitely do not underestimate how useful photos can be for Group and Resource images.

For example: a great group image can be had by taking a photo of the logo on a team’s jersey or of the sign on the door of a sponsor’s business.

You can even create a logo on your computer and get a surprisingly good image by taking a photo off your computer’s screen. This works especially well if you simply use an emoji and expand its size to 200 points!


Role Field

When you edit a profile, the Company section has a Role field. Anything typed in this field will appear beneath the member’s name in the list of members. Use it to:

  • Display the person’s role in a company or their executive position in a club.
  • For groups involving children, you can either list the children as members or list the adults as members.
    • If the members are the children, put the parents’ names in the Role field and they’ll show up in the list too. Add the parents’ email/phone information to the child’s private or public note (you can tap these links to start a call or email).
    • If the members are the adults, put the children’s names in the Role field and they will show up beneath the appropriate parent name. Note that this is a really good technique if there are multiple adults who might be picking up the child after school or games, etc. as you will have a picture of all of the “approved adults” in the list.

Sharing a Family Account

The Problem: BeLooped uses a revolutionary registration process that is secure yet appears to need no password. But a side-effect of hiding the password on the device (it’s stored in a secure location on your device and is typically already protected by your fingerprint) is that there can only be one BeLooped account on any given device.

While this works great for 90% of people, what about couples who share a device?

Fortunately, there is a solution...

The Solution

If you share a device with your significant other, then you are probably comfortable sharing your email and messages. In fact, you probably even have a shared email address such as: BenAndJulie@BeeMail.buzz.

If that’s the case, then you probably also don’t mind your significant other being able to see what’s happening in your BeLooped groups. If so, take advantage of the power of Personas and Aliases:

  • In each BeLooped group, set up a Persona with the picture and name of which one of you is in that group.
  • Using an Alias, add an emoji character to the front of the names of the groups each of you is in. Maybe one family member is using flowers, the other uses a beer stein.
Use no icon for group where you’re both members, such as the Cribbage Friends group.

My Image

Subgroups & Merging Groups

In v1.0, this feature is only available on the iOS version.

When a group is large, there are occasions where a subgroup is needed. For example, in Cohousing, there may be 100 members, but there will also be inside and outside maintenance, security, governance and other subgroups.

Create the subgroup as you would any other group. Initially it will have no members, and this is where time can be saved:


The Favorites Group

You probably have a set of 10 or so people that you call more often than others. Often, these people are your immediate family plus a couple of close friends. You want them to be on "speed dial" – here's how to do that:

Step-By-Step Guide

Step 1:
Create a group called "Favorites". You will likely want it to be at the top of your list of groups. To ensure this happens, simply put a space at the beginning of the group's name: "Favorites". Consider also including an emoji so it really sticks out, for example: "😁Favorites" or "VIPs".

Step 2:
Aside: the space at the front is important. That's because while iOS sorts emoji characters to the top of the list, Android sorts them to the bottom. But both sort a blank space to the top.

Step 3:
Add your favorite people to this group. When you do so, it's easiest if you import them from existing Belooped groups. Choose from Existing explains how to do this.

Step 4:
All of the people in this group will be Private. Learn about Private members here: Add a Private Contact and Private Contact.

Step 5:
When a member of your group is Private, you (as GM) have to keep their contact information up-to-date for yourself. But since only you will see these Private members, you can delete them from the group with impunity and then re-add them (with update info) by using Choose from Existing again.

Also See: Private Contact, Choose from Existing, Add a Private Contact


*#,+; in Phone Numbers

Phone numbers are made up of the digits 0-9. But there are a few other symbols that are also allowed:

, = soft pause. Causes a 2 to 3 second delay.
; = hard pause. Dialing stops and waits for user input
+ = insert country code.
* = used to invoke a special PBX feature.
# = octothorpe = also usually used by PBX systems.

More Information

, = soft pause (p also works):
Smartphone dialing of a phone number will pause for 2-3 seconds when a comma is encountered in the phone number. The letter p can be used instead of a comma.

This is the most useful of the special phone number characters. Users often experiment with how many soft pauses to use for calling into automated systems. For example, you can pause just the right amount of time and then press a digit that gets you to the right branch of the phone tree.


; = hard pause (w also works):
Smartphone dialing of a phone number will stop and wait for input from the user when a semi-colon is encountered in the phone number. Some systems allow w to be used instead of a semi-colon.


+ = insert country code:
A + sign in a phone number is replaced by the International Call Prefix chosen by the country the call is being made from.

North America is considered to be one country by phone systems, which is why many Canadians and Americans have never encountered this special phone number character.

So while 1 604 555 1212 will work to make a call from the USA to Canada, you need to use +1 604 555 1212 when calling from anywhere else in the world.


* = PBX features
The * is commonly used by PBX systems to initiate special features that they provide. Since there is no standard for these systems, this character will vary depending on the PBX being used by a particular company.

You will rarely find this listed as part of the phone number.


# = octothorpe
The # goes by many names: hash, hash tag, number, number sign, pound and best of all: octothorpe.

Like *, the # is typically used as an interactive key by PBX systems. This symbol usually means “end” or “return” after typing a sequence of digits (such as your credit card number or year of birth).

You will rarely find an octothorpe in written phone numbers.

Questions? Check the FAQ page and see if we already have the answer!

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© 2015-2017 Two Heron Ventures Inc.

EULA Terms Privacy Cookies